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Checklist for Moving Out:

Imagine that you and your friends have just moved to a new office (or other space) that seemed like a good option at the time. Later, you discover this is not the kind of space you initially promised. When you look around, you find that the current space has many problems, such as connectivity issues, frequent power outages, a noisy environment, parking issues, and a whole host of other problems, making you feel the need to move out of the space again. The furniture, appliances, computers and everything else need to be moved out again, and this nightmare is just the beginning.

This is probably the time when you all wish you had a checklist, so you know exactly what you need when you move out. But do not worry, this article is designed to help you do just that.

There are only two ways for businesses to find a Coworking Space:

a) You can Rent/Buy an Office Space

b) Join a Coworking Space.

The former is a good option if you have enough capital and resources because once you settle in after all the heavy spending you have done, there’s no turning back, at least for a few years or so. The latter, on the other hand, is suitable for most companies and businesses; besides, the biggest advantage of this option is its cost efficiency.

Nevertheless, all the points below are 100% transferable to the rent/buy option (if capital and abrupt expenses are not a problem) and coworking space.

Things to look for when Moving to a New Space:

1. Location

No matter how much you care about the profitability of your business, location is just as important. You may have a pretty good business, but a bad location can ruin it for you. Perhaps the problem is that your business’s location lacks entrepreneurial appeal or feels unsafe to an outsider. Not only that, but employees will have trouble getting to the office. Regardless of the problems, you should be prepared to persuade them to return to your office because the chances of them showing up are very slim.

So, it is better to plan everything and choose a smart location. Shared offices, also known as “coworking spaces,” are managed by smart people who strategically choose locations in areas where businesses are most likely to interact.

2. Parking

Yes, that also made the list.

Chances are, if you have found a good location, you have also found a satisfactory parking option. Otherwise, you may want to reconsider the location. Business people have a knack for business meetings and therefore travel a lot. Therefore, having a good, if not adequate, parking space is more than necessary. Make sure that it is easily accessible by road and public transport and has enough space for vehicles so that several customers can reach you.

3. Interiors (Optional)

As I mentioned earlier, some interior work is required before moving into your new office. If you want to rent/own space, you will have to spend a large amount of money on interior design.

But coworking spaces offer you everything you will ever need at a very reasonable price. Moreover, they are like ready office suites with all facilities & you only pay for the number of spaces you occupy.

4. Connectivity & Other Amenities

Have you ever felt like smashing your device when you can’t make calls due to poor connections? Yes, I’ve experienced that too, and it can be the most frustrating thing right now. I’d say pick a place where you have a good connection, after all, you don’t want to wait days for the pigeon to deliver your ASAP message and bring back the answer, do you?

Other amenities like a cafeteria, stores nearby, access to a quality network, 24*7 power, etc. would be icing on the cake. While it may be difficult to find all these amenities in one place if you want to own or rent a space, coworking spaces offer them all by default. Plus, this is one of the most sought-after parameters of a coworking space.

5. Additional Space

Damn, sitting in a closed cubicle for long, long hours is frustrating. Isn’t it? But it was not like that when we were in school when we were doing all the infamous things and learning in the same room at the same time. True, but how? We had the space to do other things as well. If offices were only about work, we’d all be unemployed and sitting at home watching TV. But instead, offices are for celebrating employee anniversaries, winning that big client, and many other occasions that remind us of a rich entrepreneurial heritage with a human touch. Additional space allows you to create and organize events commemorating happy moments that are unique to the office environment.

Additional space also helps you impress clients, creating more opportunities for your business. Used properly, the climate in your office will immediately improve in a variety of ways. You can furnish the extra space with plants or other decorative items.

6. Traffic

Most of the time, corporate hubs are in metropolitan areas, but that makes them potentially vulnerable to traffic. I mean, that could be an excuse for employees to be late. And if someone is very serious about their work, they would be annoyed and probably look for another place. So, when you are looking for a place, keep that parameter in mind. But you might be wondering how likely that is. Because metropolitan areas and traffic are like married couples, one follows the other.

Yes, that’s right. So, I suggest you talk to the locals and try to get an idea of the traffic. Minimal or moderate traffic is normal. Beyond that, there may be compelling reasons to change residences.

Hopefully, we have provided you with enough things to consider while moving in 2023. And you know that you can always revisit this article to declutter the predicament in your mind. Thank you for staying.

For one, coworking spaces are hotspots for innovation. If you want to start a new business or project, you’re likely to find the resources and people you need in a coworking space. Plus, the community aspect of coworking spaces can be incredibly beneficial. Surrounding yourself with like-minded people can keep you motivated and inspired to achieve your goals.

So Coworking Spaces are worth considering if you’re looking for a workspace that offers more than just a desk and a chair. With all the benefits they offer, it’s no wonder they’re becoming increasingly popular with professionals across all industries.

It’s all about community and collaboration, so it makes perfect sense to host events that bring people together and add value to members. Event spaces are one of the best amenities that Shared Office has to offer. They can help recruit new members, encourage community engagement, and provide added value to members. Events are a great way to bring the coworking community together and provide added value to members. If you’re thinking about hosting an event, check with your local coworking space to see if they have an event space that’s perfect for your needs.

Five ways Coworking Events can Benefit your Business

(1) Regular coworking events not only increase business productivity but also improve employee mental health. (2) They can strengthen bonds between current members by increasing the enjoyment of the shared workspace, attracting new members, and benefiting the local community. (3) Boost employees’ self-confidence by helping them develop their personalities and communication skills. (4) Allow employees a private space to think outside the box. Events encourage creative thinking and innovation in the office. (5) Typically, office events are filled with good music, food and drinks that relieve stress. Some events are also based on motivational talks that teach employees how to overcome depression.

Ways to Utilize Coworking Space for Events

If you’re planning an event, consider a coworking space as a venue. You’ll be able to take advantage of all that coworking spaces have to offer.

Corporate Events

Corporate events play an important role in the business world. They help employees learn new skills and values and give startups the opportunity to gain ideas and perspectives. Hosting corporate events such as company workshops, leadership training programs, etc. in a coworking space is a great way to take advantage of the many benefits coworking spaces have to offer.

Example: Product launch

The coworking space is the perfect place to launch a new product. The supportive and collaborative environment will give you the boost you need to make your product a success. With the help of your coworkers, you can reach your target audience and help your product get off to a great start.

Social Events 

Many coworking spaces also offer social events, which are a great way to meet new people and learn about new businesses. This can also help improve employee morale, build team cohesion and reduce work-related stress.

Example: Festival celebrations

Festive initiatives can strengthen team cohesion, counteract work-related stress and spread positivity. In addition, many different social events are often organized, such as fundraising for a charity, women’s empowerment, and water conservation.

Read also: “The Rise of Business Centers and Coworking Space in Chennai”

Fun Events 

Do you sometimes feel like you need a break from the hustle and bustle of the office? If you’re looking for a way to get together with your colleagues and relieve some stress, consider participating in an office social event! Game nights and social parties are a great way to provide mental and social benefits for your company.

Fun events help create a bond between employees and foster connections. They also reduce stress, which is beneficial for both mental and physical health. You can also use them as opportunities to learn more about your employees’ interests and personalities. They can also help you learn more about your employees and their families.

Example: Stand-up comedy

Stand-up comedy has many benefits. It boosts self-confidence and allows you to communicate better. When we laugh, endorphins are released in the brain that makes us happy. It also reduces stress and anxiety. Laughter is the best medicine and what could be better than sharing a few laughs with your colleagues?

Health and Safety Events

To be truly effective, a coworking space should offer more than just a place to sit and work. It should be a community of like-minded people who support each other in achieving their professional goals. It should be a place where people can learn and grow, both personally and professionally.

One way to create such a community is to organize regular health and safety events. These events can be anything from fitness classes to nutrition workshops to first aid courses. The only important thing is that they provide valuable information that helps people stay safe and healthy both at work and in their personal lives.

Example: Sessions on well-being and yoga classes

By offering wellness events and classes, companies can show their commitment to a safe and healthy workplace. This can help attract and retain employees and improve the overall atmosphere in the workplace

Promotional Events 

The main purpose of these events is to promote your brand and business. Many promotional events are held in community offices to sell products and services.

Example: Free Ticket Day

This event is designed to give non-members a taste of what the coworking space has to offer. The best way to attract new members is to offer them paid membership.

Conclusion

A coworking space is an informal association of individuals. They have immense potential, but it is not realized until they form a cohesive community. Whether it’s a social gathering or a training session, it’s very important to organize the right kind of event to foster cohesion. More organized activities strengthen the foundation of the community and improve the company’s work environment.
It is important to organize different events from time to time to break the monotony of the workday. If you are planning to rent a coworking space for your business, you should always check if they host productive events.

Executive Zone is the right address if you are looking for a strategically located coworking space or Office space for rent in Chennai.

Introduction

Space is an important element when there are so many companies in a building. And space utilisation is an idea where the workspace is measured for its efficiency, its usefulness, and its overall contribution to a company’s objectives. It’s essential to make the most out of every square inch so one can have a productive environment.

Many companies also spend hefty amounts of money to perfect their spaces. But still, a small or medium size company can reap the benefits of effective space optimization by shifting to a coworking module. The benefits of the shift are numerous, like the elimination of unused desks and the filling of them with something productive.

How Does Space Utilisation Work with Coworking?

Shared offices better known as Coworking Spaces are office spaces provided to those who require a better & affordable workplace. Coworking has become more critical of space utilisation & occupancy in recent years, especially after the covid. Although they charge as per the seats occupied, they rely on square foot measures to maximise the space.

What Do Statistics have to Say about Shared Offices?

According to a recent study, the global average square foot stands at approx. 7200 sq ft. If we consider smaller non-franchisee standalone spaces, and cooperatively managed spaces, there are more than 35,000 flexible working spaces existing currently which creates more than. 521 million sq. ft. of office space.

International real-estate giant CBRE reported a fivefold increase in average rent. The area of Coworking Spaces increased from 20,000 to more than 100,000 square feet between 2018-19. Square feet in India, with a strong possibility of the industry riding the growth wave shortly as well. Shared Workspaces with effective space optimization, lead to better employee retention rate & experience.

Read also: “Coworking Growth Statistics – Series 1“

Numbers that Matter

Flex space supply in the Indian market boomed, resulting in a significant increase in the total stock, which nearly tripled from 9.9 million sq ft. in 2017 to 29.5 million sq. ft. in 2020. It has seen to grow at an average annual rate of 23% since 2010 with 14% of corporate workers using coworking spaces regularly. In Chennai also, it has seen some tremendous growth since its inception.

Reasons to Avoid Bad Space Utilisation… At Any Cost!

Companies spend a chunk of their money on Office Space and let me tell you that vendors charge per square foot of space, which can vary based on the market’s demand. So, if a company is willing to spend so much, it will want to ensure that spaces are utilised well.

For example, if you consider that the market price per square foot is $20 & assume that the average space occupied by your 100 employees is 100 sq ft, then you will have to spend $2000 ($20 * 100 sq ft) per employee, therefore 100 employees would cost you around $200,000 ($2000 * 100 workers). Which is a lot. According to AECOM, estimates suggest that desks and offices in the workspace are only occupied about 42% of the time and, on average, workspaces are empty about 40% – 50% of the time during the workday. What will be their first reaction when they spent $200,000 on buying space but still don’t find any improvements in the working environment? Yes, you would feel the same way if you don’t optimise your space anytime soon. 

Trends in the Favour of Space Optimization & Shared Offices:

The recent pandemic made us realise how vital social interactions are, and therefore promoting coworking spaces side by side. There has been a drastic increase in the coworking industry which shows no signs to stop.

1. Coworking space will take a rise in the absorption of seats by at least 20-30%.
2. Coworking is likely to grow by 20-25% in the coming few years.
3. Indian coworking space is all set to pass 50 million square ft by 2023.
4. 42.6% of the employees prefer coworking over WFH.

Conclusively, A workplace without any space optimization will frustrate people and compromise productivity. Companies can walk the extra mile to better optimise the space. Coworking and space optimization go hand in hand together and is the best option for anyone regardless of company size.

If you’d like to try coworking, we highly recommend making an appointment to determine whether the Executive Zone is the best choice for you. To improve the workplace with greater space usage, we made some significant financial investments during the early stages. Additionally, because there are so many workers in a coworking space, we receive regular input from them and can address any issues with the workspace.

A coworking space is a place where several shared office spaces are provided to individuals and workers of different companies for a small fee. Coworking spaces are getting popular across the globe. Before Covid, the coworkers were mostly freelancers and professionals who worked from home or did not have a permanent office or worked from different places but in today’s world, many large corporations have come to realize that they need to make the switch from the traditional office buildings to a modern-day coworking space. The increase in the coworking space market is primarily due to the companies recommencing their operations and altering to the new normal while recovering from the COVID-19 impact, which had before led to restrictive containment measures implying social distancing, remote working, and the closure of commercial proceedings that resulted in operational challenges. 

General Coworking Statistics

Coworking began as a movement motivated by digital nomads and close to instantly changing into a model for providing business services. This gave start to coworking spaces of different styles and sizes, alms cooperation possibilities, and much more. By 2021 the number of coworking spaces worldwide is almost 23,550 and which is expected to more than double by 2024 and surpass 41,000. If you are surprised how many people use coworking worldwide, the answer is 3.1 plus million and it should not come as a surprise that there will be 5 million by 2024. These historical and flexible workspaces offering freelancers the liberty to follow their passion are causing a spatter on the real estate market, too. And the global value of the coworking market is unlikely to start going down any time soon. The market size of the total coworking space is $30.36 by 2021 and surpass $30.36 billion by 2026 at a CAGR of 17.4%.

The size and capacity of any workspace matter hugely and should be chosen based on the needs of freelancers. Shared office facilities perfectly must offer desks, meeting rooms, and other labeled areas and resources for individuals that do now love to depend on location. In today’s world, there are on average 83 independent employees working in shared offices. The average flexible workspace around the world is 7,308 square feet.

Since we’ve mentioned size and capacity, next on our list is cost. The fact is that during two years from their launch, almost three quarters become gainful. 87% of shared office facilities become profitable within two years from their opening. 

Read also: “The Rise of Business Centers and Coworking Space in Chennai”

In a coworking space, you get to be in contact with one to four members a day, or none, depending on how your mood is. Coworking facts show that 89% of independently employed people feel happier since they’ve joined coworking with utter flexibility. Coworking spaces are set as a productive and conducive working environment-productivity statistics show. Plus, everyone around you is truly there to work. 84% of coworkers feel motivated and engaged.

The coworking space business model is based on an aura of purpose blended with competitiveness. And the results are extraordinary. Shared offices make 70% of their members healthier, according to coworking productivity statistics. 64% of people sharing an office with a coworker have improved on completing their tasks on time, and 68% say they are better focused. More than half of coworkers feel they are part of something better. Their social lives are glowing, and their social networks have expanded by 79%. What makes these coworking hubs so worthwhile is that a staggering 80% of their members say they are happy to have someone to interact with, while 54% socialize on weekends with other coworkers.

The coworking space business model has proven quite successful and has found target users such as SMEs and startup teams. SMEs are today the primary lessees of coworking spaces. Startup teams come secondary with 27.12%, followed by freelancers with 16.61% and digital remote employees are a minority with 2.82%.

Other Top Coworking Statistics

• The current market share of flexible workspaces against the total office space market holds 3 percent and this is expected to go up to 4.2 percent by 2023. It would grow at an average of 15-20 percent year on year.
• Coworking operators produce 61% of their revenues from renting desks.
• 76% of people who cowork intend on using coworking spaces for a long period.
• The average age of members in coworking spaces is between 30 and 39.

TOP 5 COUNTRIES WITH THE GREATEST Number OF WORLD’S COWORKING SPACES (2021)

In terms of region, Asia Pacific remains on top with the greatest number of total coworking spaces in 2021 (5,889), followed by Europe (5,858) and North America (4,698). The United States holds 1^st rank for the greatest number of coworking spaces around the globe (3,762), followed by India (2,197) and the UK (1,044).

Conclusion

Flexibility, affordability, and productivity are the underlying principles of the coworking industry. Roamers, freelancers, and enterprises with far-reaching dreams and even bigger ideas are beginning to see coworking spaces as their offices of tomorrow. Shared workspaces give them the mend they need to lead a healthier and more harmonious life. The coworking statistics mentioned above show that coworking is a fantastic way to make a favorable work environment and growth in employee productivity. 

Coworking = Longer Life?

Coworking can boost your health by providing you the opportunity to interact with other coworking members. In this environment, you get to create strong professional and personal partnerships and social relationships. The current post pandemic situation has shed light on the multitudinous mental health problems that can arise from working remotely. It can lead to lack of productivity, severe burnout, anxiety, stress, insomnia, and the list goes on.

“The Executive Zone is more than just an office, but a community to help foster and nurture growth”

How does Co-Working Help Overcome Workplace Stress?

A coworking space is no fewer than a corporation and has all the amenities needed for an inappropriate workplace. Furthermore, it has fun zones and set up community events weekly to release stress at the workplace. It has an informal atmosphere where people can interact with employees of other companies. This communication will lead to the exchange of opinions wherein they can embrace good things from each other. Also,communication with others and discussing things will result in low stress.

Does WFH make Freelancing very Lonely and How Does Co-Working Help them to Overcome it?

Freelancers can frequently go days without having an exact conversation with another person, resulting in greater feelings of stress, depression, and anxiety. Almost one-fifth of respondents cited working alone as the sole reason they had mental health conditions. This is because they feel isolated, due to having no daily contact with each employer or colleagues.

However, coworking spaces can help to ebb these feelings of loneliness, thus, reducing the detrimental impact on their mental health. Coworking spaces are filled with like-minded individuals meaning freelancers can build friendships with their fellow coworkers, making their workday a lot less lonely.

Read also: “7 Reasons Why Corporates Are Moving To Coworking Spaces?”

How do Coworking Help to the Betterment of Mental Health?

1. Change Of Environment and Flexibility

Holding the option to jolt your routine is a great way to split up monotony and get oneself out of a depressive furrow. While working from home is comfortable and may be a nice way to spend some of your workdays, getting out of the house a few days a week and path to a coworking space can provide framework to your week and give you something to strongly hope for. Coworking office spaces advance flexible work preparations. For example, they can begin early or work late, based on their most-productive work hours and plans. The Executive Zone offers flexi plans that allow members to make the most of flexible work hours.

2. Mindfulness and Innovation

A true greeting from the community manager right away lifts your spirits and refreshes your creativity, or a lunch break with harmonious colleagues or a quick outlet to a “coworker” who gets you re-oriented with some words of support. Corny moments are hard to find when you pick a good coworking space. You can also set clear boundaries – when you get there, you’re all business when you leave, you can go home to take care of the rest of your life, ease by a productive day at the office.

3. Really Yourself

The Executive Zone, as one the best coworking or workspace operators established in Chennai acts as a spread HR arm and organizes activities which are knowledge domain as well as fun for all our clients. This is particularly a boon for companies that have a lower number of employees and those find it hard to organize such activities. You can have lunch and learn with “coworkers,” you can swap marketing ideas with some new members at happy hour or meet your running body for a training run. At the end of the day, you effect that you didn’t really miss the postman and you never had the push to check Facebook. Shared workspaces give you the chance to share our work and offer up our skills to others daily.

4. Productive Work Environment

Nowadays, shared workspaces are likely to be designed for mobility, whether it’s a coffee bar that claim a walk down the hall, a phone booth on the other side of the room, a lunchtime yoga class, or standing desks to get you over the afternoon lull. Shared offices have everything you need to improve productivity, from well-equipped desks to user-friendly furniture to designated meeting rooms, recreation areas, community spaces, and cafeterias. As a result, you get all kinds of things done, which leaves you with huge time for your personal life. If you wanted to structure yourself somehow, you could lease a place in the coworking space for a month at once. Firstly, this way the cost will be much more agreeable than paying for every day, and secondly, once paid, you must go and work.

5. Improve Your Work/Life Balance

It is vital to care about your job and career, but it is even more crucial to set boundaries between work and the rest of your days. Working from home can smudge the line between them. Since your work takes place where you sleep and eat, you may strain yourself and not notice it, leading to burnout. Achieving work-life balance through coworking spaces is the best solution to this challenge. It’s easier to evolve a routine and manage time while working from a shared office. You can design your day ahead, use the capabilities offered by shared offices to raise focus, and enjoy the advantages of dedicated work areas and quiet areas. All these factors allow you to have an organized work life, which, in turn, hikes the quality of your personal life too.

6. Biophilia

Humans have been known to build with the warm, vibrant colors provided in nature. Science hints various indoor plant lives award a positive effect on your mental well-being. You could find an equipped office space in The Executive Zone with a huge focus on bringing nature into your life with well-lit, airy spaces and plenty of indoor plants. 

As you’re likely to be bangingout more work, you’ll also have the tranquility that you can go home feeling accomplished. Overall, coworking can play a role in promoting your mental well-being.If coworking is something you’d like to check out, we highly suggest setting up an appointment to see if The Executive Zone is the right pick for you. We’ve overworked on developing a community that’s inclusive and welcoming of all occupations and types. As mental health is the foundation of a productive mind and spirit, our motto is to create a space for everyone to thrive in their own lane, each day. Come see how we can be of aid in growth for the future.